| Field | Description |
|---|
| Layout Style
|
Use the drop-down to select the style in which the expense report will be viewed. The valid values are
Category Columns,
Date Columns, and
Standard.
If you select
Category Columns, the categories will be listed across the top of the grid and the dates will be listed down the side of the grid.
If you select
Date Columns, the dates will be listed across the top of the grid and the categories will be listed down the side of the grid.
If you select
Standard, the expenses will be listed by expense ID depending on when they were entered on the expense report.
|
| Multicurrency
|
Select this check box to enable users to select a different currency for particular transactions. Then use the drop-down (it will appear after you select the check box) to select the currency schedule that you want used for this expense report type. See the documentation for the Manage Currency Schedules screen for more information on setting up currency schedules.
|
| Display Expense Summary
|
Select this check box if you want the user to see a summary of the expense at the end of the expense report.
|
| Display Billable/Non-Billable Amounts
|
Select this check box if you want to display a summary of the billable and non-billable amounts on the expense report.
|
| Use Date Range
|
Select this check box if you want the user to enter starting and ending dates on the expense report.
|
| Expense Authorization
|
Use the drop-down to select whether expense authorizations will be
Required,
Optional, or
Disabled for this expense report type. If you select
Required, employees MUST enter an expense authorization before entering expenses using this expense report type. If you select
Optional, employees using this expense report type will be able to select an expense authorization that will default certain information. They also will have the option of manually entering all of the information. If you select
Disabled, expense authorizations will not be used for this expense report type.
Note: If you select
Disabled, the Expense Authorization Tasks tab will be disabled.
|
| Require Purpose
|
Select this check box to require a purpose on all expense reports and expense authorizations with this expense report type.
|
| Track Locations
|
Select this check box to enable the option of specifying multiple locations on a single expense authorization or expense report.
Note: This check box is automatically checked and disabled when you select the
Per Diem check box.
|
| Allow Blanket Authorizations
|
Select this check box to allow multiple expense reports to be attached to a single expense authorization when this report type is used.
With a blanket authorization, employees can request an expense amount for a general period time, rather than for one specific trip or single expenditure. They then submit expense reports incrementally by referencing the appropriate blanket authorization.
Each time an expense report is submitted against the authorization, all the reports linked to the authorization are first summed to ensure that the authorized limit has not yet been reached.
Once the limit is reached, the employee can close the expense authorization when submitting the final expense report.
Note: This option is unavailable if
Disabled is selected in the
Expense Authorization drop-down.
|
| Allow EA Change on Existing ER
|
Select this option to allow employees to assign an expense authorization to an expense report they have already saved or submitted, or in cases where they selected the wrong authorization, to assign the correct one.
When this option is not selected, employees must void and re-enter the expense report to change the expense authorization.
This feature is disabled under the following conditions:
- The expense authorization contains a cash advance
- The expense report has been approved
- The employee's expense class “Modify Options” does not permit the change
Note: If expense authorizations are required, selecting this option is not necessary.
|
| Add Charges to ER When Created from EA
|
Select this check box to enable employees to add missing charge allocation codes to their expense reports, when those reports are created from expense authorizations.
When this feature is not enabled and a charge code is either missing or incorrect when the expense report is created, the correction can be made only by re-entering and resubmitting the expense report.
Enabling this feature streamlines the expense report entry process, because codes can be corrected or added without starting the entire process over from the beginning.
|
